Submitting a new project: governance review

The separation of responsibility for the governance of research from ethical review of that research is a key concept underpinning the introduction of multisite ethical review models in Victoria and elsewhere.

While always implicit in review of research, the introduction of these models and the 2007 release of major Australian guidelines for Responsible Conduct of Research and Ethical Conduct in Human Research clarified the need to separate the processes for ethical review of research and a research site’s responsibility to assess the project and authorise its conduct at the site.

The preparation of the documents that form the Governance Application can begin before the submission of a project for ethical review. The preparation of the Site Specific Assessment form, the collection of signatures and supporting department approvals and in particular the negotiation of the contract, if needed, is time consuming and early preparation is required to allow for prompt governance approval after ethical approval has been issued.

Governance review of research projects is carried out by the staff of the Human Research Ethics & Governance office, in particular the Research Governance Officer, and authorisation to conduct a research project at Peter Mac is issued by the Human Research Ethics & Governance office. 

Application Forms

ERM (Ethics Review Manager) submission system: Useful advice on how to create, submit and manage your ethics and research governance applications in ERM can be found at National Mutual Acceptance.

If the reviewing HREC is an external Ethics Committee, please also include:

  • Ethical Approval(s) from the external Ethics Committee. The Ethics Approval(s) should list most recent approved documents and list Peter Mac as a site included under the approval.
  • Ethically-approved project documentation (e.g. Protocol, Investigator Brochure, master PICF/s and any other master documents).
  • Clinical Trial Notification (CTN) or Clinical Trial Exemption (CTX) for unapproved therapeutic goods, if required. The CTN is an online form. Please include a PDF of the filled in CTN for review. Refer to the Peter Mac contact details for use in CTNs

Multi-site ethical review projects only, please also include:

Site specific documents based on the ethically approved master documents e.g. site-specific Participant Information and Consent Form (PICF) on Peter Mac letterhead.  Find Peter Mac details for use in PICFs

NOTE: Site specific project documents must have a version/date inserted in the footer of all pages. An example for a site specific PICF is: PMCC PICF version X dated day month year based on master PICF version X dated day month year. This provides for quick and accurate identification of the current approved documents to be used by the project team.

Governance applications can be submitted at any time.

  1. Please ensure that all required documents are completed and that the electronic files are clearly labelled.
  2. Submit the SSA and all other forms and project documents.  
  3. The Standard Indemnity is the only document required in hard copy, please deliver or post as per the below.

Hand delivery address:

Ethics Committee Secretariat
Peter MacCallum Cancer Centre
Level 8, 305 Grattan Street
Melbourne  VIC  3000

Postal address:

Ethics Committee Secretariat
Peter MacCallum Cancer Centre
Locked Bag 1 A'Beckett Street
Melbourne  VIC  8006